HR Assistenz

Activities:
• Coordinate daily administrative activities and ensure smooth workflows within the central 
unit
• Manage correspondence, calendars, appointments, meetings, and travel arrangements
• Prepare documents, presentations, reports, minutes, and structured written 
communication
• Support managers and team members in organisational, administrative, and coordination 
tasks
• Maintain filing systems, documentation structures, and archiving in both digital and 
physical formats
• Handle incoming calls, enquiries, and communication with internal and external 
stakeholders
• Assist in onboarding processes and personnel-related administrative procedures
• Process invoices, purchase orders, requisitions, and basic commercial documentation
• Ensure availability, organisation, and maintenance of office supplies, equipment, and 
shared resources
• Contribute to improving, standardising, and digitalising administrative processes and 
workflows
• Monitor deadlines, prioritise tasks independently, and ensure timely completion of 
administrative responsibilities
• Act as a central communication and coordination point within the department and across 
interfaces
Requirements:
• Completed commercial or administrative vocational training
• Experience in office management, administration, coordination, or assistant functions
• Strong organisational, planning, and multitasking skills with a structured working 
approach
• Excellent communication skills and a professional, service-oriented appearance
• Confident use of office software, digital tools, and administrative systems
• High accuracy, reliability, and ability to work independently with clear responsibility
• Capacity to prioritise tasks and work effectively in a dynamic administrative environment
• Discretion, integrity, and a trustworthy approach when handling confidential information
• Team-oriented mindset combined with strong cooperation and support behaviour

What We Offer:
• A responsible assistant role within a central administrative environment
• Diverse and practical experience in office management, coordination, and administrative 
support
• Close collaboration with department heads, team members, and central service units
• A modern administrative setting with digital tools, clear structures, and professional 
processes
• Opportunities to contribute to standardisation, optimisation, and digitalisation initiatives
• Continuous development through on-the-job learning, feedback, and potential internal 
training offers
• A supportive team culture focused on professionalism, cooperation, reliability, and 
service orientation
• Attractive compensation aligned with qualifications, experience, and role expectations